Tally Automation
Sep 8, 2023

A Guide to Managerial Accounting and the Ways It Can Streamline Your Business

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If you're running a small to midsize business, you might find yourself in a situation where you lack the financial understanding and data analysis skills needed to make your operations more efficient and competitive. 

If this sounds like your situation, consider the value a managerial accountant can bring. They can provide you with the insights necessary to find out issues in your business or improve areas where problems, whether financial or otherwise, have been found.

Whether you're a small business owner in Mumbai or a corporate giant in Delhi, understanding managerial accounting can make a significant difference in your decision-making process. 

So, today, we're diving into the world of managerial accounting and exploring how it can be your secret weapon in managing your business effectively, and also see how it can be combined with accounting automation to make a powerful combo.

Let’s begin with understanding what managerial accounting is.

What is Managerial Accounting?

Managerial accounting, also known as management accounting, is a branch of accounting that focuses on providing financial information to internal decision-makers within a company. Its primary goal is to help management make informed decisions, plan for the future, and control day-to-day operations. In simple terms, managerial accounting is like the GPS system for your business, guiding you towards your goals.

Managerial Accounting vs. Financial Accounting

Before we move ahead, let's understand the difference between managerial accounting and financial accounting. 

Financial accounting primarily deals with creating financial statements, like the balance sheet and income statement, which are essential for external stakeholders such as investors and regulators.

On the other hand, managerial accounting is all about providing internal stakeholders, like managers and executives, with the information they need to make strategic decisions. It's like comparing the scoreboard in a cricket match (financial accounting) to the coach's tactical plan (managerial accounting).

Importance of Managerial Accounting

The primary goal of managerial accounting is to support a company's management in effectively carrying out its core functions: planning, organizing, directing, and controlling. Here's how management accounting helps in these functions:

  • Providing Data: Managerial accounting acts as an important data source for planning. It finds historical data that shows a business's growth, which serves as a foundation for future forecasting.

  • Data Analysis: It presents accounting data in an informative manner by calculating ratios and forecasting trends. This data is then examined to carry out planning and decision-making. For example, you can categorize purchases by different criteria such as time, suppliers, and territories.

  • Helps Take Meaningful Discussions: Managerial accounting helps start important conversations within the company. At first, it checks if a plan is possible and makes sense. Later on, it tells how the plan is going and what each person's job is in making it happen.

  • Goal Achievement: It helps in transforming the company's strategies and objectives into realistic business goals. You can reach these targets by keeping an eye on the budget and how much things should cost, which are important parts of managerial accounting.

  • Incorporates Qualitative Information: Management accounting doesn't limit itself to quantitative data for decision-making. It takes into account qualitative information that cannot be expressed in monetary terms. Factors like industry trends and research and development strength are examples of qualitative information that businesses can collect through specialized surveys.

Recommended Read: How can Suvit Data Entry Software help you modernize your business?

Methods of Managerial Accounting

Cost Accounting 

Cost accounting involves a detailed examination of your business's finances. It focuses on understanding the expenses related to producing your products or services. This method looks beyond the numbers to uncover patterns in costs. When these patterns suggest financial challenges, cost accountants offer practical suggestions to manage and reduce expenses effectively.

For example: A company that makes shoes would use cost accounting to track the cost of materials, labor, and overhead for each type of shoe. This information would help the company to determine the selling price of each shoe and to make decisions about which shoes to produce.

Capital Budgeting 

Capital budgeting helps in making long-term decisions about how to use your company's money. It involves choosing between different types of investments, considering both stability and risk. Additionally, it helps in determining how much money to allocate for everyday business projects while keeping an eye on potential cost fluctuations.

For example: A company that is considering opening a new factory would use capital budgeting to estimate the cost of the factory, the expected revenue from the factory, and the return on investment. This information would help the company to decide whether or not to open the factory.

Trend Analysis

Trend analysis involves studying long-term patterns in your business's financial data. For example, if employee salaries are consistently increasing faster than industry averages, this analysis identifies and highlights such trends. With this knowledge, you can plan for gradual salary increases while maintaining financial stability.

For example: A company that sells clothes could use trend analysis to track the sales of different types of clothes over time. This information could help the company to decide which types of clothes to produce more of.

Cash Flow Analysis 

Cash flow analysis monitors the inflow and outflow of funds in your business. It estimates the expected cash generated by your investments, considering their current performance and potential future impacts on cash flow. For instance, if your business is spending heavily on hiring and training, cash flow analysis can alert you to potential cash drains, helping you identify areas for cost-saving measures.

For example: A company that is expecting a large payment from a customer would use cash flow analysis to make sure that it has enough money to cover its expenses until the payment arrives.

Margin Analysis

Margin analysis assesses your business's profitability by comparing sales revenue to the cost of goods sold. It ensures that high sales figures accurately reflect your business's financial performance, without masking underlying issues. By analyzing these numbers, you gain a better understanding of your true financial health.

For example: A company that sells shoes could use margin analysis to determine which types of shoes have the highest profit margin. This information could help the company to focus its marketing efforts on the most profitable products.

Constraint Analysis 

Constraint analysis is a problem-solving tool for identifying obstacles that hinder your business from achieving its financial goals. Once these obstacles are identified, managerial accountants calculate their impact and propose potential solutions. 

For example: A company that makes shoes might be limited by the number of machines it has. Constraint analysis would help the company to determine how to use its machines most efficiently.

Inventory Turnover Analysis

This method measures how efficiently your business utilizes its inventory to drive sales. It calculates the "inventory turnover ratio," indicating how frequently you sell your inventory in a specific period, typically a year. A higher ratio suggests better inventory management and helps prevent issues like excess storage costs and sluggish sales processes.

For example: A company that sells clothes might use inventory turnover analysis to determine how much inventory it should keep on hand. This information could help the company to avoid overstocking or understocking its inventory.

Use of Managerial Accounting: Examples

Cost Analysis

Imagine you own a bakery in Mumbai. You notice that the cost of making your famous chocolate cake has been steadily increasing. By using managerial accounting, you dig into the details and find that the price of chocolate and butter has gone up. 

With this information, you can decide whether to increase the cake's price, find alternative suppliers, or adjust your recipe to maintain your profit margin.

Budgeting

Let's say you run a small clothing store in Delhi. With managerial accounting, you create a budget for the upcoming year, outlining how much you plan to spend on rent, employee salaries, inventory, and marketing. 

As the year progresses, you compare your actual expenses to the budget. If you notice you're overspending in a particular area, like advertising, you can make adjustments to stay on track and avoid financial problems.

Sales Analysis

Suppose you manage a mobile phone shop in Bangalore. Using managerial accounting, you analyze your sales data over the past year. You discover that smartphones from a particular brand are consistently selling better than others. 

With this insight, you can make informed decisions like increasing the inventory of popular brands, offering promotions on slower-selling models, or negotiating better deals with suppliers to boost your overall profit.

How To Implement Managerial Accounting Into Your Business

  • Set Clear Objectives: Begin by defining the specific goals you want to achieve through managerial accounting. Whether it's cost reduction, profit optimization, or better resource allocation, having clear objectives is crucial.
  • Hire or Train Staff: Employ skilled managerial accountants or train your existing finance team to perform managerial accounting tasks. Ensure they understand the methods and tools involved.
  • Select Software Tools: Choose the right accounting software or tools that support managerial accounting functions. These tools should allow for data collection, analysis, and reporting.
  • Gather Data: Collect relevant financial data from various departments within your business. This includes expenses, revenue, inventory, and other financial metrics.
  • Data Analysis: Analyze the collected data using managerial accounting methods such as cost analysis, budgeting, and trend analysis. Look for patterns, trends, and areas for improvement.
  • Create Reports: Generate comprehensive reports based on your analysis. These reports should provide insights and recommendations for better decision-making.
  • Regular Reviews: Set up a routine for reviewing managerial accounting reports. This can be monthly, quarterly, or as needed to stay updated on your business's financial performance.
  • Decision Implementation: Use the insights gained from managerial accounting to make informed decisions. Implement changes in operations, budgeting, pricing, or resource allocation based on the recommendations.
  • Monitor Progress: Continuously monitor the impact of your decisions on your business's financial performance. Adjust your strategies as needed to ensure you're meeting your objectives.
  • Training and Education: Keep your staff updated with ongoing training and education in managerial accounting techniques and tools. This ensures that your team remains proficient in using these methods effectively.
  • Feedback Loop: Establish a feedback loop where information flows from managerial accountants to decision-makers and vice versa. This promotes effective communication and alignment with your business goals.

By following these steps, you can successfully integrate managerial accounting into your business operations, leading to better financial management and decision-making!

Enhancing Managerial Accounting through Automation

Combining the power of managerial accounting with accounting automation can supercharge your ability to make informed decisions, optimize processes, and improve your bottom line.

Let's explore how these two concepts work hand in hand:

1. Streamlined Data Collection and Integration

  • With accounting automation tools, you can effortlessly gather financial data from various sources within your organization.
  • This data integration eliminates manual data entry errors and ensures that your managerial accountants have access to accurate, up-to-date information for their analyses.

2. Real-Time Financial Reporting

  • Automation enables real-time financial reporting, allowing you to track key performance indicators (KPIs) and financial metrics continuously.
  • Managerial accountants can access these reports instantly, providing timely insights for decision-making.

3. Efficient Data Analysis

  • Automation tools like Suvit can perform complex data entries swiftly and accurately, freeing up your managerial accountants from repetitive tasks.
  • This efficiency allows your team to focus on interpreting the results and deriving actionable insights.

4. Predictive Analytics

  • By combining managerial accounting with automation, you can harness the power of predictive analytics. These tools use historical data to forecast future trends and outcomes.
  • This helps you proactively plan for potential challenges or opportunities.

5. Cost Control

  • Automation can help identify cost-saving opportunities by analyzing expense patterns and highlighting areas where expenses can be reduced.
  • Managerial accountants can then use this information to develop cost optimization strategies.

6. Budgeting and Forecasting

  • Automation simplifies the budgeting process by automating calculations, data entry, and scenario modelling.
  • Managerial accountants can create more accurate and dynamic budgets, making it easier to adapt to changing market conditions.

Ready to Take Your Business to the Next Level?

Incorporating automation into your managerial accounting processes can improve your ability to make data-driven decisions, streamline operations, and drive business growth. By embracing these technologies, you empower your managerial accountants to become strategic partners in your organization's success.

P.S. Want to try out accounting automation and take the first step towards better accounting management? Try out Suvit for free today.

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