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Aug 10, 2023

Common Challenges in Excel to Tally Data Migration and How to Overcome Them

Ankit Virani



At Suvit, we are all about making accounting easy for you, and one fine day, we came across a client who was facing issues in migrating data from Excel to Tally. And while solving the questions he had, we came across the thought that many other people might be facing the same issues! πŸ€”

And that’s why this blog is all about addressing the common challenges faced in Excel to Tally data migration and how you can overcome them easily using simple steps.

So, grab a cup of chai, settle in, and let's begin!


The Importance of Transferring Data the Right Way

Think about it – you're changing homes, and you want all your belongings to reach the new place safe and sound. Data migration is just like that for businesses. It's about transferring your valuable data from Excel to Tally without a single hiccup.

Just as you'd want your favourite mug intact after the move, your data should reach Tally perfectly intact. Why? Because your business depends on accurate data for its finances, customer insights, and day-to-day activities.


Excel to Tally Challenge: Let the Games Begin!

Now, let's get into the fun part – identifying the challenges that might pop up during your migration journey and discovering how to tackle them with style!

Challenge 1: The Formatting Issues

Data formatting can be a bit like dancing – elegant but tricky. When you're shifting data from Excel to Tally, you might face formatting issues. Dates might get all mixed up, and times could be confusing. It's like asking a classical dancer to move to hip-hop beats! But don't worry, we've got your back:

  • Solution 1: Before you begin, clean up your Excel data. Make sure dates, times, and numbers are in the same style.
  • Solution 2: Familiarize yourself with how Tally likes its data. Adjust your Excel data so it's Tally-ready.


Challenge 2: The Art of Accuracy

Imagine cooking your favourite recipe, and a small mistake ruins the whole dish. Data migration demands accuracy, just like that recipe. Duplicates and errors can occur, leading to wrong calculations and decisions. To keep things accurate:

  • Solution 1: Clean your Excel data thoroughly. Remove any duplicate or incorrect entries.
  • Solution 2: Use data validation tools to check if your data follows Tally's rules before the migration.


Challenge 3: Taking Care of Big Datasets

Excel can feel absolutely difficult to use when it's filled with lots of data. Big datasets can slow down Excel and make your migration feel like a roller coaster ride. But fear not, we've got you covered:

  • Solution 1: Clean up your Excel files. Get rid of unnecessary formatting and complex formulas.
  • Solution 2: Break your data into smaller parts and migrate them one by one.


Challenge 4: Mapping Data

Mapping data is like solving a puzzle. Each Excel piece needs to fit perfectly into Tally's puzzle board. And sometimes, there are special pieces that need extra attention. Here's how you can solve this puzzle:

  • Solution 1: Plan ahead and create a map that shows where your Excel fields fit in Tally.
  • Solution 2: Use tools to automatically transform and adjust your data to fit Tally's requirements.


Challenge 5: Cleaning Up Data

Before a party, you tidy up your home. Similarly, you need to clean up your data before transferring it. Inconsistent or missing data can create chaos in Tally. Here's how to ensure everything's perfect:

  • Solution 1: Check your Excel data for errors using validation checks.
  • Solution 2: Develop a data cleansing routine to fix any issues before the migration begins.

Recommended Read: How to transfer data from Quickbooks to Tally


Strategies for Data Migration: The Ultimate Guide

Now that we've uncovered the challenges, let's dive into the strategies that will transform your migration journey into a Bollywood hit!

Preparation of Data

Think of data migration as a cricket match. You need to warm up, stretch, and be prepared for action. Similarly, before you start migrating:

  • Strategy 1: Clean and validate your Excel data. Say goodbye to unwanted entries and ensure accuracy.
  • Strategy 2: Make sure your data follows the same rules as Tally's. Normalize your data to fit the requirements.


Data Mapping and Transformation

Remember the time you matched colours while painting? Data mapping is similar, but instead of colours, you're matching data fields. Here's how you can make everything harmonious:

  • Strategy 1: Create a detailed plan that shows which Excel fields go where in Tally.
  • Strategy 2: Use tools and scripts to automatically transform your data so it fits perfectly in Tally.


Accounting Automation Tools

Imagine having a magic stick that moves your data in just seconds. Automated migration tools are just like them:

  • Strategy 1: Explore migration tools designed specifically for shifting data from Excel to Tally. A great tool that you can use for this is Suvit.
  • Strategy 2: Understand the tools' features and be ready to use automation to make your life easier.


Data Verification

Remember the saying "Trust but Verify"? It's time to apply that to your data migration. You need to be certain that what you think is migrating is actually making the journey:

  • Strategy 1: After the migration, check your data thoroughly to make sure it's where it should be.
  • Strategy 2: Compare the data in Tally with your original Excel sheets. It's like cross-checking your answers after a test.
  • Bonus Tip: You don’t have to do this when you use data automation tools! Suvit ensures that your data is transferred to Tally without any errors.


Teamwork Wins

Just like a cricket team wins when everyone plays their part, involving your colleagues and stakeholders can lead to a smoother migration:

  • Strategy 1: Keep everyone in the loop as you migrate. Communication is key!
  • Strategy 2: Be prepared to face unexpected challenges together. Teamwork makes the journey more manageable.


How to Transfer Data from Excel to Tally Easily Using Suvit

What used to take hours of manual effort can now be accomplished in a fraction of the time. Thanks to Suvit automation, the journey from Excel to Tally data migration has never been smoother. Let's explore how Suvit can make your data transfer a breeze:

Step 1: Download and Install Suvit

To begin your data migration journey, you'll need to download and install the Suvit application. Head to their official website or a trusted source to get the latest version. The installation process is user-friendly and gets you ready for a seamless experience.



Step 2: Choose a Subscription

Once Suvit is installed, it's time to select a subscription plan that suits your needs. Suvit offers various options, each packed with unique features. You can even start with a 7-day free trial to get a taste of what it can do.



Step 3: Connect with Tally and the Internet

With your subscription in place, the next step is to establish a connection between Suvit and your Tally software. Suvit ensures a secure link to Tally, making data transfer hassle-free. Also, ensure your computer has a stable internet connection for a smooth migration process.



Step 4: Prepare Exported Data from Excel

Before diving into the migration process, make sure you have your data exported from Excel in either an Excel or PDF format. This exported data will be the foundation for the upcoming import into Tally via Suvit.


Step 5: Select the Right Module in Suvit

Suvit simplifies things further by offering different modules for various types of data – be it Banking, Sales, or Purchase. Depending on what kind of data you're migrating, select the relevant module in Suvit.


Step 6: Upload the Excel/PDF File

Now comes the exciting part – uploading your Excel or PDF file containing the data you exported earlier. Suvit's clever algorithms will swiftly recognize the data, getting it prepped for Tally import.

Go to the β€˜Transactions’ tab from the left-hand side menu and select the category where you want to upload your Excel file.


Click on the β€˜Upload’ button on the top right and then upload your excel file.



Step 7: Send Transactions to Tally

Ready to transfer? Once you've ensured the accuracy of your data within Suvit, hit the "Send Transactions to Tally" button. Like magic, Suvit takes over, automating the data entry process. Your data flows into Tally with 100% accuracy and reliability.



Check out the below video for detailed step-by-step instructions on how to use Suvit:


Tips for Your Migration Journey

Before we wrap up this journey, here are some golden tips to ensure your migration adventure goes off without a hitch:

  • Get Friendly with Tally: Spend some time understanding Tally's quirks and preferences before you start.
  • Practice, Practice, Practice: Test your migration on a smaller scale first. It's like rehearsing for a dance performance.
  • Backup Plans are Lifesavers: Always have a backup plan in case things don't go as planned. It's like carrying an extra umbrella during monsoon season.
  • Document Your Odyssey: Keep a record of your migration journey. It's like creating a photo album that captures all the memories and lessons.


By using Suvit, you unlock an array of benefits:

  • No More Manual Data Entry: Say goodbye to tedious manual data entry. Suvit's automation handles the heavy lifting, saving you precious hours.
  • Error-Free Entries: Powered by AI, Suvit ensures your data is migrated with impeccable precision. No more worrying about mistakes or inaccuracies.
  • Boosted Productivity: With Suvit managing your data transfer, you can redirect your efforts towards strategic tasks that truly matter. Productivity gets a significant boost.
  • Data Access Anywhere: Once your data finds its new home in Tally, it becomes accessible from anywhere. Imagine the convenience and flexibility this offers to your operations.


In Conclusion: Your Migration Awaits!

And there you have it – the perfect guide to conquering the challenges of moving data from Excel to Tally. Remember, challenges are just stepping stones to success. With the right strategies and a determined spirit, you can make this migration journey as smooth as butter on hot parathas. So go ahead, migrate your data like a true pro, and enjoy the rewards of streamlined operations, accurate insights, and a business that's ready to conquer new horizons!

Suvit has revolutionised the Excel to Tally migration process. What once seemed like a mountain of work has now been tamed into a straightforward journey, all thanks to Suvit's smart automation. So, why not join the countless businesses that have made their data migration a walk in the park with Suvit?

Experience the Ease of Suvit Today! Take the 7-day free trial now.

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