Ready to master TallyPrime and leave slow, manual accounting behind? Here’s your list of 40+ tips, tricks, and shortcuts, organized for speed, clarity, and real-world impact.
Each tip is grouped for easy reference, where categories have multiple gems. Let’s make you the office Tally legend!
TallyPrime Keyboard Shortcuts Cheat Sheet
| Action | Shortcut | Where/When to Use |
|---|---|---|
| Create a master (ledger/item/cost center) | Alt + C | Voucher screen |
| Delete voucher/master | Alt + D | Voucher/list |
| Accept form/report | Ctrl + A | Any form/report |
| Cancel voucher | Alt + X | Day Book/List of Vouchers |
| Abandon form/report | Ctrl + Q | Any form/report |
| Access calculator | Ctrl + N | Any Tally screen |
| Shut company | Alt + F1 | Company selection |
| Change period | Alt + F2 | Reports, data entry |
| Switch company | F3 | Company info menu |
| Switch company | F3 | Company info menu |
| Export data | Alt + E | Reports, vouchers |
| Print report/voucher | Alt + P | Reports, vouchers |
| Open Payment voucher | F5 | Accounting Vouchers |
| Open Sales voucher | F8 | Accounting Vouchers |
| Open Purchase voucher | F9 | Accounting Vouchers |
| Open Receipt voucher | F6 | Accounting Vouchers |
| Hide entry in voucher | Ctrl + R | Voucher entry |
| Unhide entry in voucher | Ctrl + U | Voucher entry |
| Change voucher mode (Single/Double Entry) | Ctrl + H | Voucher entry |
| Rewrite company data | Ctrl + Alt + R | Company Info menu |
| Move to next input field | Tab | Data entry |
| Move to previous input field | Shift + Tab | Data entry |
1. Basic Shortcuts
1. Create a master (ledger/item/cost centre)
Alt + C - Quickly add new masters from any voucher screen.
2. Delete voucher/master
Alt + D - Remove unwanted entries instantly.
3. Accept form/report
Ctrl + A - Save forms and reports with a single keystroke.
4. Cancel voucher
Alt + X - Mark vouchers as cancelled, keeping your records clean.
5. Abandon form/report
Ctrl + Q - Exit forms or reports without saving.
6. Access calculator
Ctrl + N - Do quick calculations from any screen.
7. Shut company
Alt + F1 - Safely close your company file.
8. Change period
Alt + F2 - Instantly switch financial periods.
9. Switch company
F3 - Move between company accounts in seconds.
10. Export data
Alt + E - Export reports or vouchers with ease.
11. Print report/voucher
Alt + P - Print any report or voucher directly.
12. Open Payment voucher
F5 - Access payment vouchers fast.
13. Open Sales voucher
F8 - Jump straight to sales voucher entry.
14. Open Purchase voucher
F9 - Enter purchase vouchers without delay.
15. Open Receipt voucher
F6 - Record receipts in a flash.
16. Hide entry in voucher
Ctrl + R - Temporarily hide an entry.
17. Unhide entry in voucher
Ctrl + U - Reveal hidden entries.
18. Change voucher mode (Single/Double Entry)
Ctrl + H - Toggle between entry modes for flexibility.
19. Rewrite company data
Ctrl + Alt + R - Rebuild company data to fix errors.
20. Move to next input field
Tab - Speed through data entry fields.
2. Voucher Management
21. Bulk Entry Selection in Day Book
Ctrl + Shift + Space - Select all entries for batch actions.
22. Duplicate Entries in a Snap
Alt + 2 - Clone recurring transactions instantly.
23. Voucher Management Made Easy
Use cancel (Alt + X), delete (Alt + D), hide (Ctrl + R), and unhide (Ctrl + U) to keep records tidy.
24. Switching Companies Like a Pro
F3 - Manage multiple companies without missing a beat.
25. On-the-Fly Calculations
Ctrl + N - Calculate within Tally; no external calculator is needed.
26. Exporting & Printing in One Click
Use Alt + E to export and Alt + P to print for seamless reporting.
27. Change Voucher Modes Instantly
Ctrl + H - Adapt entry style to your preference.
3. Navigation & Data Entry
28. Jump to first/last line
Home/End - Quickly reach the top or bottom of lists.
29. Go to previous/next field
Up/Down Arrow - Move between fields without the mouse.
30. Copy/Paste within Tally
Ctrl + C / Ctrl + V - Standard copy-paste for faster work.
31. Open calculator from amount field
Alt + C - Do math right in the amount field.
32. Auto-fill details
Ctrl + F - Speed up repetitive entries.
33. Add narration from previous voucher
Ctrl + R (in narration field) - Reuse previous narrations.
4. Productivity Hacks
34. Batch process entries
Use selection shortcuts in reports for mass edits or exports.
35. Customize your display
Alt + F1 - Toggle between detailed and condensed views.
36. Switch languages
Ctrl + K (display), Ctrl + W (data entry) - Great for multilingual teams.
37. Audit trail
Enable audit trail to track every change, ensuring compliance.
38. Remote access
Set up secure remote access to manage Tally on the go.
5. Troubleshooting & Data Safety
39. Quick Troubleshooting with Rewrite
If your company data ever feels off or you spot strange errors, don’t panic, just use Ctrl + Alt + R to rewrite company data. This often fixes common glitches and keeps your books healthy.
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39.1 Recover Unsaved Data: Accidentally closed a voucher without saving? Use Ctrl + Q to abandon changes, but remember: Tally auto-saves frequently, so check your Day Book before re-entering data.
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39.2 Regular Backups are a Lifesaver: Set a routine (weekly or daily, depending on your transaction volume) to back up your Tally data. Use Tally’s built-in backup feature or sync with cloud storage for extra peace of mind.
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39.3 Password-Protect Your Company: Protect sensitive financial information by setting strong passwords for company access. Update them regularly and assign user roles so only the right people see the correct data.
6. Real-World Workflow Boosters
40. Use Day Book Filters for Fast Audits
Need to find a specific transaction or check for errors fast? Use the Day Book (Gateway of Tally > Display > Day Book) and apply filters by date, voucher type, or amount. It’s the quickest way to spot mistakes or missing entries.
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40.1 Leverage Tally’s Calculator for Instant GST/Tax Calculations: Instead of switching to an external calculator, use Ctrl + N right in Tally to run GST or TDS calculations as you enter invoices, no need for mental math or extra tools.
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40.2 Customize Reports for Your Boss or CA: Before sending reports to management or your Chartered Accountant, use Alt + F1 for a detailed view and Alt + E to export in the format they prefer (Excel, PDF, etc.). This saves time and makes you look like a pro.
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40.3 Stay Updated with TallyPrime Release Notes: Tally is constantly evolving. Check the official Tally Solutions website for the latest updates, bug fixes, and new shortcut keys so you’re always ahead of the curve.
Master these 40 TallyPrime tips and shortcuts to work faster, smarter, and with fewer errors. Practice daily, and you’ll become the go-to Tally expert in your organization!
